How To Set Up Automatic Reply In Outlook 2003
Suppose you lot will be out of the office and want to alert anyone who sends you lot an e-mail of that fact so they'll know when they tin can wait you to reply. In that example, you tin can set up Outlook to send an auto-reply to anyone who sends you a message.
This feature is also useful if yous change your email address; if someone sends a message to your sometime accost, an auto-reply with your new address can be sent.
To create an machine-respond, you first must create the message that volition exist sent, saving information technology as a template.
ane. In the Inbox, click the New button on the toolbar in the principal Outlook window to create a new mail message.
two. A blank message window opens. Leaving the To field blank, type the auto-answer'south subject into the Discipline field and type the text y'all want to appear in the bulletin body.
3. Open the File menu in the message window and choose Save As.
4. Click the down arrow next to the Save As Type field and choose Outlook Template. Type a filename for your message in the File Name field and click Save.
5. Click the Shut push on the message window to close the message.
vi. When prompted to save the message, click No.
seven. Open the Tools carte du jour and choose Rules and Alerts.
8. The Rules and Alerts dialog box opens; click the New Rule button.
9. Outlook launches the Rules Wizard. You tin can create rules using a template or by starting with a blank rule; for an auto-answer, click the Commencement from a Blank Rule choice button.
10. The wizard displays the options for creating a blank dominion. For step 1, the default is to check messages when they arrive; leave that pick selected and click Next.
11. Select the conditions for the dominion by checking the advisable cheque boxes. (Here, the Where My Proper noun Is in the To Box check box is checked.) Then click Next.
12. Select the action to take when the conditions are met by checking the advisable check box. (For an motorcar-reply, check Reply Using a Specific Template.)
xiii. In the Step two expanse, click the A Specific Template link to select the template (bulletin) to utilize.
14. The Select Answer Template dialog box appears. Open the folder that contains the template you desire to utilize, click the template to select it, and click Open.
fifteen. The rule weather and actions are listed. Click Next.
16. In the wizard screen that appears, you can click any of the various check boxes to specify any exceptions, just none are needed for the automobile-reply. Click Adjacent.
17. Outlook displays the completed mail rule. Click Terminate.
xviii. The new mail service rule is listed in the Rules and Alerts dialog box. Click OK. Now, anyone who sends y'all a message will receive this reply.
You can build a wide diverseness of bulletin rules by selecting the appropriate conditions and deportment. For instance, for actions, you tin can select to forward a bulletin, move information technology, mark it every bit of import, and so on.
To delete a rule, click Tools and Rules and Alerts. You see the rules listed. Click the rule you want to delete and and then click the Delete button.
How To Set Up Automatic Reply In Outlook 2003,
Source: https://www.officetooltips.com/outlook_2003/tips/how_to_auto-reply_in_outlook.html
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